Privacy Policy

Effective Date: September 1, 2024

At KikasDesign, protecting your privacy is our priority. This Privacy Policy explains how we collect, use, and safeguard your personal data when you interact with us through our website, email communications, or in-person services.

By using our website or services, you consent to the practices outlined in this policy. If you do not agree, please refrain from using our services.

1. Who We Are

Our website address is: https://kikasdesign.com.

KikasDesign operates under two legal entities:

  • Tuning Projekt OÜ: Leete 19, Tallinn 11313, Estonia, +372 56625803
  • Kikas LLC: Austin, Texas, USA, +1 (737) 377-1616

For inquiries, please contact us via email at info@kikasdesign.com.

2. Information We Collect

2.1 Personal Information

  • Contact Information: Name, email, phone number, and address.
  • Financial Information: Payment details for purchases.
  • Identity Verification: Passport, ID, or company information (when required for compliance).
  • Communication Data: Messages, inquiries, and feedback.

2.2 Non-Personal Information

  • Technical Data: IP address, browser type, operating system, and device details.
  • Usage Data: Information about how you interact with our website (e.g., pages viewed, time spent).
  • Cookies Data: Collected to improve website functionality and user experience.

2.3 Comments

When visitors leave comments on the site, we collect:

  • Data from the comments form.
  • The visitor’s IP address and browser user agent string (for spam detection).
  • An anonymized hash of your email address may be shared with the Gravatar service to check if you use it. Gravatar’s privacy policy is available at https://automattic.com/privacy/.

Once your comment is approved, your profile picture (if applicable) may be visible publicly in the context of your comment.

2.4 Media

If you upload images to the website, avoid embedding location data (EXIF GPS). Visitors may download and extract location data from such images.

3. How We Collect Information

  • Directly from You: Via website forms, emails, calls, or in-person interactions.
  • Automatically: Through cookies, analytics tools, and server logs.
  • Third Parties: Payment processors, logistics providers, or marketing platforms.

4. Why We Collect Your Information

We collect and process your data to:

  1. Process orders, including payment and shipping.
  2. Communicate with you about your projects or inquiries.
  3. Improve our website and services.
  4. Fulfill legal obligations, such as tax reporting, anti-money laundering (AML), and export compliance.
  5. Send marketing communications (if you have provided explicit consent).

5. How We Use Cookies

We use cookies to:

  • Save your preferences (e.g., login information, display settings).
  • Analyze site performance and improve functionality.
  • Tailor advertising based on your interests (if consented).

Examples of Cookies in Use:

  • Comment Cookies: If you leave a comment, cookies save your name, email, and website for convenience. These cookies last for one year.
  • Login Cookies: Temporary cookies determine if your browser accepts cookies and are removed upon closing your browser. Login cookies last for two days unless “Remember Me” is selected, extending them to two weeks.
  • Editing/Publishing Cookies: Stored for one day to indicate the post ID of edited content.

6. Embedded Content

Articles on our site may include embedded content (e.g., videos, images, articles). Embedded content behaves as if you visited the source website, which may collect data, use cookies, or track your interactions. We recommend reviewing their privacy policies.

7. How Long We Retain Your Data

  • Comments: Comments and metadata are retained indefinitely to recognize and approve follow-up comments automatically.
  • Registered Users: Personal data in user profiles is retained indefinitely unless the user deletes their account. Administrators can view and edit this information.

8. Where Your Data Is Sent

Visitor comments may be checked through automated spam detection services. Your data may also be transferred between our Estonia and USA entities, ensuring compliance with GDPR and other applicable laws.

9. Your Rights

You may have the following rights, depending on your location:

  • Access: Request a copy of the personal data we hold.
  • Correction: Rectify inaccurate or incomplete data.
  • Deletion: Request the deletion of your data (subject to legal or regulatory obligations).
  • Restriction: Limit how your data is processed.
  • Portability: Request your data in a portable format.
  • Withdraw Consent: Opt-out of marketing or other data uses.

To exercise these rights, email us at info@kikasdesign.com.

10. Third-Party Liability Waiver

We collaborate with third-party service providers (e.g., payment gateways and shipping companies) to deliver our services. While we ensure these partners comply with relevant data protection laws, we are not liable for any breaches or mishandling of data by third parties.

11. Export Control and Sanctions Compliance

As part of international trade regulations, we comply with export controls and sanctions, monitoring transactions to ensure compliance with laws restricting sales or shipments to sanctioned countries or individuals.

By engaging with us, you confirm that:

  1. You are not located in a sanctioned country or acting on behalf of a sanctioned entity.
  2. You will not resell our products to restricted parties or countries.

12. Governing Laws and Jurisdiction

  • For services provided by Tuning Projekt OÜ, Estonian laws apply, and disputes will be resolved in Estonian courts.
  • For services provided by Kikas LLC, Texas laws apply, and disputes will be resolved in Texas courts.

13. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in laws or business practices. Updates will be posted here, with the Effective Date clearly indicated.

14. Contact Us

For any privacy-related questions or concerns, please contact:

Estonia Office:
Tuning Projekt OÜ
Leete 19, Tallinn 11313, Estonia
+372 56625803

USA Office:
Kikas LLC
Austin, Texas, USA
+1 (737) 377-1616

Email: info@kikasdesign.com